Public document to be completed by
the Contracting Authority
Compulsory use for supply tender procedures of €150 000 or more
(C02)
SUPPLY
PROCUREMENT NOTICE
Upgrading the Physical Infrastructure regarding Conformity Assessment
and Market Surveillance in Turkey - Automotive Sector
1. Publication reference
EUROPEAID/114793/D/S/TR
2. Procedure
International Open Tender
3. Programme
National Pre-Accession Financial Assistance Programme for
4. Financing
Joint Co-Financing: EU Contribution (75%) - Budget line B7-050,
National Contribution
(25%)
5. Contracting authority
Central Finance and Contracts
Authority (CFCU)-
CONTRACT SPECIFICATIONS
6. Description of the contract
The content of
the contract is the delivery, installation, putting in to operation, training
and warranty service by the Contractor of the test stand equipment for
passenger cars and light commercial vehicles including cold test cell, test
stand equipment for heavy duty engine emissions and automotive performance,
safety, conformity and reliability equipment in two (2) lots. The general
objective of the project is to ensure the establishment of a public automotive
laboratory in Istanbul
7. Number and titles of lots
The contract will be in two lots.
TERMS OF PARTICIPATION
8. Eligibility and rules of origin
Participation is open on equal terms to all natural
and legal persons participating either individually or in a grouping
(consortium) of tenderers of the Member States and
Turkey, to natural and legal persons from the PHARE candidate countries and
countries benefiting from the financial and technical measures to accompany
(MEDA) the reform of economic and social structures in the framework of the
Euro-Mediterranean partnership and from the assistance for Albania, Bosnia and
Herzegovina, Croatia, Serbia, Montenegro and the Former Yugoslav Republic of
Macedonia (CARDS). All goods supplied under this contract must originate in
these countries[1].
9. Grounds for exclusion
Tenderers must provide documentary proof that they are
not in any of the situations listed in point 2.3.3 of the Practical Guide to contracts
procedures financed by the general budget of the European Communities in the
context of external actions.
10. Number of tenders
Tenderers (including firms within the same legal
group, other members of the same consortium, and sub-contractors) may submit only one tender(s)
for one or more lots. Tenders for parts of a lot will not be considered. Any
tenderer may state in its tender that it would offer a discount in the event
that its tender is accepted for more than one lot. Tenderers may not submit a
tender for a variant solution in addition to their tender for the supplies
required in the tender dossier.
11. Tender guarantee
Tenderers must provide, when submitting their tenders, a tender
guarantee of 2% of the total offered value for each
lot for which they are bidding. This
guarantee will be released to unsuccessful tenderers once the tender procedure
has been completed and to the successful tenderer(s) upon signature of the
contract by all parties. This guarantee will be called upon if the tenderer
does not fulfil all obligations stated in its tender.
12. Performance guarantee
The successful tenderer will
be asked to provide a performance guarantee of 10% of the contract value in Euro at
the signing of the contract. This guarantee must be provided no later than 30
days after the tenderer receives the contract signed by the Contracting
Authority. If the selected tenderer fails to provide such a guarantee within
this period, the contract will be void and a new contract may be drawn up and
sent to the tenderer which has submitted the next best compliant tender.
13. Information meeting and/or site visit
To ensure the tenderers
can make necessary measurements for the design of the electrical, mechanical
and civil works to be done during the execution of the project; a site visit will be held starting on 24-25 May 2004 at ITU, Automotive Technology
R&D Center, Faculty of Mechanical Engineering, Automotive Engineering
Division, Gümüşsuyu, Istanbul (The site visit
will start on 24 May 2004 and it will be extended to 25 May 2004 in case it can
not be completed in one day).
The site visit
is mandatory for all the potential tenderers, as they are obliged to put down the requ
14. Tender validity
Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of execution
Delivery within
180 Calendar days after the signature of the contract by both parties,
installation, putting into operation and training within 60 calendar days after
delivery period completed, provisional acceptance within 30 calendar days after
the installation, putting into operation and training period completed
SELECTION AND AWARD CRITERIA
16. Selection criteria
Compliance with formal, administrative and technical
requ
17. Award
criteria
The lowest technically compliant
price
TENDERING
18. How to
obtain the tender dossier
The tender dossier is available from
the following Internet address: http://europa.eu.int/comm/europeaid/tender/index_en.htm. Any prospective tenderer obtaining the tender dossier from the Europe Aid
website should advise the CFCU so that any changes to the tender dossier may be
communicated to them. The tender dossier is also available for collection from
the Contracting Authority. Tenders must be submitted using the standard tender
form included in the tender dossier, whose format and instructions must be
strictly observed.
Tenderers with questions regarding this tender should send them
in writing to
Mr.
Nuri
Central
Finance and Contracts Unit
Ehlibeyt
Mahallesi 6. Sokak No:18/8
Ekşioğlu
İş Merkezi 06520 Balgat/Ankara,
Tel
No: (+90 312) 285 46 20
Fax
No: (+90 312) 285 96 24
e-mail:
ercan.tortop@cfcu.gov.tr
(mentioning the publication
reference shown in item 1) at least 21 days before the deadline for submission
of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline
for submission of tenders. The replies will be sent to
all potential bidders or will be published on the following web-site http://europa.eu.int/comm/europeaid/tender/index_en.htm
19. Deadline
for submission of tenders
Tenders must be received at the offices of the CFCU before
Any tender received after this
deadline will not be considered.
20. Tender
opening session
10.00 Hours
(local) on
21. Legal
basis
Council Regulation Nr. (EC)
2500/2001 of 17 December 2001 concerning pre-accession financial assistance for
Turkey and amending regulations (EEC) No. 3906/89, (EC) No. 1267/1999, EC) No.
1268/1999 and EC No 555/2000.
22. Additional
Information
For the conclusion of the contract, the following
preconditions should be met by the Beneficiary, Istanbul Technical University
(ITU):
·
Existence and
functioning of the physical infrastructure/ building facilities
·
Qualified human
resources to operate the equipment
·
Availability of
basic equipment to interconnect with the procured one
·
ITU fulfil the
technical criteria attached in the project fiche .