Public
document to be completed by the Contracting Authority
Compulsory use for
service tender procedures of EUR 200,000 or more
SERVICE
PROCUREMENT NOTICE
Technical assistance in the re-structuring and
strengthening of the Turkish Rail Sector including
the provision of Financial Management Information System together with the
necessary IT platform
Location -
1.
Publication reference
EuropeAid/117293/D/SV/TR
2.
Procedure
International Restricted
3.
Programme
The National Pre-Accession Financial
Assistance Programme for Turkey 2003
4.
Financing
Budget line BG – UE – B2004 –
22.020401 – ELARG, National
contribution (100% of the supplies)
5.
Contracting Authority
Central Finance and
Contracts Unit (CFCU)
CONTRACT
SPECIFICATION
6.
Nature of contract
Global Price
7.
Contract description
The
subject of the contract is the
technical assistance in the
re-structuring and strengthening of the Turkish Rail Sector,
development/customisation, installation, setting up, and commissioning of a
Financial Management Information System (FMIS) for Turkish Railways, training of
its relevant staff on the use of the system, and provision of warranty and/or
software assurance services for 12 months after provisional acceptance
by the Consultant.
8.
Numbers and titles of lots
N/A
9.
Maximum budget
€ 3.428.000
10.
Scope for additional services
N/A
CONDITIONS
OF PARTICIPATION
11.
Eligibility
Participation
is open on equal terms to all natural and legal persons of the EU Member States,
EU candidate countries and the beneficiary countries of MEDA and CARDS
programmes[1].
All
goods provided for this contract must originate in these countries.
12.
Candidature
All
eligible natural and legal persons (as per item 11 above) or groupings of such
persons (consortia) may apply.
A
consortium may be a permanent, legally-established grouping or a grouping which
has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the
leader and all other partners) are jointly and severally liable to the
Contracting Authority.
The
participation of an ineligible natural or legal person (as per item 11) will
result in the automatic exclusion of that person. In particular, if that ineligible person
belongs to a consortium, the whole consortium will be
excluded.
13.
Number of applications
No
more than one application can be submitted by a natural or legal person
(including legal persons within the same legal group), whatever the form of
participation (as an individual legal entity or as leader or partner of a
consortium submitting an application). In the event that a natural or legal
person (including legal persons within the same legal group) submits more than
one application, all applications in which that person (and legal persons within
the same legal group) has participated will be excluded.
14.
Shortlist alliances prohibited
Any
tenders received from tenderers comprising firms other than those mentioned in
the short-listed application forms will be excluded from this restricted tender
procedure. Short-listed candidates may not form alliances or subcontract to each
other for the contract in question.
15.
Grounds for exclusion
As
part of the application form, candidates must submit a statement to the effect
that they are not in any of the exclusion situations listed in Section 2.3.3 of
the Practical
Guide to contract procedures financed from the General Budget of the European
Communities in the context of external actions (available
from following Internet address: http://europa.eu.int/comm/europeaid/index_en.htm).
16.
Sub-contracting
Sub-contracting
is allowed for the maximum 30 % of the contract
value.
17.
Number of candidates to be short-listed
On
the basis of the applications received, at least 4 and at most 8 candidates will
be invited to submit detailed tenders for this contract.
PROVISIONAL
TIMETABLE
18.
Provisional date of invitation to tender
August
2005
19.
Provisional commencement date of the contract
November
2005
20.
Initial period of execution and possible extension of the
contract
12
months for technical assistance and development of FMIS, 12 months for provision
of commercial warranty service for the developed system.
SELECTION
AND AWARD CRITERIA
21.
Selection criteria
The
following selection criteria will be applied to candidates. In the case of applications submitted by
a consortium, these selection criteria will be applied to the consortium as a
whole (unless otherwise stated):
1)
Economic and financial standing of candidate [based on item 3 of the application
form]
a)
Annual average turnover for last two years (2003, 2004) of the candidate must
exceed €2,500,000); and
b)
The cash and cash equivalents at the beginning and end of each year are positive
for the last two years (2003, 2004). For
companies, which have been operational for less than two years, they will have
to demonstrate that their last year turnovers were over €2,500,000 and
operational cash flow for the last year was positive.
2)
Professional capacity of candidate [based
on items 4 and 5 of the application form]
a)
At least 5 staff currently works for the candidate in fields related to this
contract,
b)
At least 3 staff working for the candidate this year (2005) in fields related to
this contract are permanent,
c) The candidate should have experience on
development, implementation and service for the Management Information
Systems.
3)
Technical capacity of candidate [based on
items 5 and 6 of the application form]
a)
The candidate should have
experience on a restructuring and re-engineering project
at a Government Organization, in the past 5 years.
b)
The candidate should have the experience on “system analysis and design” and
“development of special applications”.
If
more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates must
be reexamined to identify the eight best applications for the tender procedure.
The only factors which will be taken into consideration during this
re-examination will be the comparison of the relative depth of previous
implementation of the restructuring and management information system
development in Government Organizations.
22.
Award criteria
As
specified in the tender dossier annexed to the letter of invitation to tender
which will be sent to short-listed candidates.
APPLICATION
23.
Deadline for receipt of applications
Any
application received after this deadline will not be considered.
24.
Application format and details to be provided
Applications
must be submitted using the standard application form
(available from the following Internet address: http://europa.eu.int/comm/europeaid/index_en.htm),
whose format and instructions must be strictly observed.
Any
application which does not observe these provisions will be automatically
eliminated.
Any additional documentation (brochure, letter, etc) sent with an application
will not be taken into consideration.
25.
How applications may be submitted
Applications
must be submitted in English exclusively to the Contracting
Authority:
·
EITHER
by recorded delivery (official
postal service) to :
The
Central Finance and Contracts Unit (to the attention of Nuri Ercan
Tortop)
Ehlibeyt
Mah. 6. sokak No:16/8, Eksioglu Is Merkezi Kat: 4
Balgat,
06520
Ankara,
TURKEY
·
OR
hand delivered (including courier
services) directly to the
Contracting Authority in return for a signed and dated receipt
to:
The
Central Finance and Contracts Unit (to the attention of Nuri Ercan
Tortop)
Ehlibeyt
Mah. 6. sokak No:16/8, Eksioglu Is Merkezi Kat: 4
Balgat,
06520
Ankara,
TURKEY
The
Contract title and the Publication reference
(see item 1 above) must be clearly marked on the envelope containing the
application and must always be mentioned in all subsequent correspondence with
the Contracting Authority.
Applications
submitted by any other means will not be considered.
26.
Operational language
All
written communications for this tender procedure and contract must be in
English.
27.
Additional information
N/A
28.
Date of publication of contract forecast
The
forecast was describing a fee-based service contract with an indicative maximum
budget of €
1.996.000 before the project enlargement by including provision of FMIS within
the project.
29.
Legal basis
Council Regulation No.
(EC) 2500/2001 of