EuropeAid/116247/D/S/TR
Implementation of the Birds
and Habitat Directives
CLARIFICATION TO TENDER NO. II
Question 1 - [Lot-1] For
Landsat-5 and Landsat 7 images, please clarify cloud content percent is valid
for whole scene or only for Land and areas in
Answer 1 – Cloud ratio is valid for whole scene.
Question 2 - [Lot-1] Correction request for "Landsat-5 bands": Please note that Landsat-5 have no 15m resolution band. This resolution panchromatic band is available only for Landsat-7
Answer 2 – This has been modified now to 30m in
addition to the reference to the Corrigendum No. III, Item 1.2 Landsat 5 TM+ Satellite Images
Question 3 - [Lot-1]
In clarifications doc Q14-A14: Please clarify 4 months of period between
1st set and 2nd set if 1st has acquisition period of April, May and June and
2nd Set has August, September, October and November. There is only one month
gap between end of 1st set and starting of 2nd set. Could we submit a June
acquisition for the 1st set and August acquisition for the 2nd set of a same
image?
Answer 3 – No. To avoid getting of the image having
same vegetation properties, 4 months time difference has been set as a
criteria.
Question 4 - [Lot-1] The
archives of Landsat-5 do not have full coverage of
Answer 4 – Only the scenes fulfilling the requirements
shall be purchased.
Question 5 - [Lot-1] Year
of acquisition is not mentioned for very high resolution imageries, will
beneficiary accept any year including future acquisitions where no archived
imagery exists?
Answer 5 – Please refer to Corrigendum No. II, Item
1.3 High Resolution Images.
Question 6 – [Lot-6] Please
clarify "real time GPS Link" for RS software or GIS software, because
GPS software is indicated as 51 users and GIS software has same amount. GPS
link is commonly requested for GIS software.
Answer 6 – Please refer to Clarifications to Tender
No. I, Answer 13.
Question 7 – Page 103, Item 3.1 for Dia and Film Scanner: It has written that the memory should be 128 MB, but there isn’t any scanner such as this model with memory. 128MB memory is necessary for Windows or Macintosh System PC users. Please clarify.
Answer 7 – The specifications do not have to be
changed because this is a special type of scanner for Dia and Film, as
clarified in Clarifications to Tender No. I, Answer 56.
Question 8 – Which documents should be submitted with our offer? Do you have a standard form to submit our offers?
Answer 8 – Please refer to Instructions to Tenderers,
Article 11.
Question 9 – It is stated that imported products are exempt from all duties, taxes and fees including VAT. How can we get back the taxes paid on previously imported goods? In the case of imported goods, what is the procedure for securing tax exemption?
Answer 9 – All exemptions are provided in accordance
with the MEDA Agreement signed between
This Agreement further details the existing practices:
"All imports by EC Contractors shall be allowed to enter Turkey without
being subject to customs or import duties, charges, VAT and the Special
Consumption Tax or to any other similar tax duties or charges. Such exemption
shall only be applied to the imports in connection with the goods supplied by
the EC contractor under the EC Contract.
Any EC Contractor or Contractor supplying goods for an
EC Contractor who is entitled to the exemption, as provided in this Agreement
shall be entitled to offset or deduct any VAT paid in connection with the goods
supplied which are exempted from VAT, as provided in this Agreement against any
VAT collected by them for any of their other transactions. Should the EC
Contractor or Contractor not be able to make use of this possibility, they
shall be able to obtain a VAT refund directly from the tax administration in a
minimum period of ten (10) days upon submission of a written request to the tax
administration attaching the necessary documentation required under Turkish law
for the refund of VAT.
All these measures will apply after ratification
retroactively to all contracts involving EC funds as from 10 September
2000."
For
further information, please consult with the relevant Tax Authorities/specialists
Question 10 – Annex I General Conditions, Article 16.1 states that locally manufactured goods are to be exempt from fiscal charges. What are fiscal charges and do they include VAT?
Answer 10 – Please refer to Annex VI – Tax and Customs
Provisions
Question 11 – After
checking the tender documents, we kindly ask your clarification to the
following points concerning the technical specification of 4x4 Vehicles in
-
Transmission is requested as
manual 5+1 gear or automatic, besides 2 L, 2 H, 4 L (4x4). Could you please
describe what is meant by 2 L, 2 H, 4 L.
- Front and rear manoeuvre eyes for anchoring is requested. Please describe what is requested with this item.
- Air bags for driver and passengers are requested. There are airbags for driver and front passenger in our vehicle. Please inform if this is acceptable.
Answer 11 – 2 low (2L), 2 high (2H), 4 low (4L) for
4x4 or equivalent ability to perform on off-road conditions. Please refer to
Corrigendum No. III, item 7.1 4x4 Vehicles for details.
– These were Parking
Sensors at the front and rear of the vehicle but are not required anymore.
Please refer to Corrigendum No. III, item 7.1 4x4 Vehicles for details.
– Yes this is acceptable
as it is modified “airbags for driver and front passenger” in the Corrigendum
No. III, item 7.1 4x4 Vehicles.
Question 12 – In the clarification, it states that for lot-8 only warranty of fabrication and water proof ability required, where applicable. In this case:
- In case of warranty of fabrication, will the supplier receive the balance of 10% at the end of 2 years?
-
Will the performance guarantee
of 10% be released at the end of 2 years for
Answer 12 – Performance guarantee of 10% shall be released at the end of the warranty period which is 2 years from the issuance of provisional acceptance for all lots except for the items in lot-1 and lot-6. For details please refer to Special Conditions Article 13.6, 19.1 and Annex I – General Conditions, Article 26.5
Question 13 – For Lot-8, a sample of each product is required. We’re able to provide samples for all items except 8.10 and 8.11; as these tents require special production. Would it be acceptable if we provide all samples, except for items 8.10 and 8.11?
Answer 13 – These tents do not require special
production and they are widespread available in the market. Therefore samples
have to be provided also for items 8.10 Type I - Tent (big) and 8.11 Type II - Tent
(small) as indicated in Corrigendum No. II, Lot-8 Outdoor wear General Requirements.
Question 14 – The given data for the wheel base of the 4x4 vehicle is 2565 mm. Is a wheel base of 2540 mm also acceptable?
Answer
Question 15 – In the Corrigendum No. II the weight of the motorcycle has been changed from min. 128 kg to max. 150 kg. In that case we have to inform you that a motorcycle with max. 150 kg can’t have a 20 lt. fuel tank. Therefore it should be read as min. 150kg. Please clarify.
Answer
15 – As it is indicated in the Tender Dossier, page 136 of 275, 20 lt fuel tank
capacity is given as approximately. So ± 3 lt are acceptable. Please refer to Corrigendum
No. III, item 7.2 Motorcycle for details
Question
16 – We would be pleased if you could clarify the
following TAX issues concerning the “motor vehicles" since "tax and
custom provision" is not very clear and there are several problems on
provision of “Tax Exemption” for the EC funded projects in practice in
As you know, there are more than 3 types
of taxes for vehicles in
- Customs duties and taxes: As far as we have understood, the Contracting Authority (CFCU) is providing exemption for any customs duties or taxes (OTV, MTV, KDV, etc.) in the case when the contractor is the importer of the vehicle. Is there any possibility to get the same tax exemption in the case when the contractor is the re-seller of the vehicle’s importer (i.e. the distributor will import the vehicle and the contractor, which is the re-seller of the vehicle OR agent of the distributor, will sell the vehicles to the CFCU)?
-
Purchase tax: As you know, the
importers directly sell vehicles to clients in
- Will the CFCU provide the tax exemption (customs duty, MTV, OTV, KDV, etc.) to the importer other than the contractor in the case when the contractor is the re-seller of the vehicle’s importer (i.e. the contractor will sell the vehicle to the CFCU on behalf of the importer)?
- What is the procedure of getting the tax exemption for both locally procured and imported vehicles? (i.e. will the CFCU provide a document and/or licence for exemption and submit it to the Contractor, or will CFCU follow the procedures itself?)
Answer 16: CFCU does not provide any exemption. For
VAT, presently, the Treasury provides an exemption certificate. The rest is
applied by the relevant authorities in accordance with the MEDA Agreement. On
the other hand, a new Framework Agreement was signed between
For further information please, refer to Answer 9
Question 17 – Our firm has
requested some changes about Hand Held GPS which is emphasized in lot-3 Audio
Visual Equipment. Unfortunately, we’ve received your answer which is rejecting
any change except the connectivity. As we asked our technical department, they
informed us that the specifications are so tight and there is only one
instrument and only one firm which can match with your spects or the products.
Therefore our firm requests from you some changes once more which will provide
better competition conditions.
Answer 17 – Please refer to below explanations; requirements
defined in the Tender Dossier are based on Beneficiary’s needs. Your company is
offering completely a different structure than the Beneficiary’s needs. However
there are many brands which fulfills these spects.
Display: It is determined as 240x320 pixel colour display. Hand Held
GIS (GS20) that we offer has a 240x240 pixel graphical LCD, 16 grayscale with
backlight screen. However this never creates a problem for your field
application and we believe that the colour display causes some problems when
using under direct sunlight.
There is a possibility to
buy grayscale display, but regarding the project purposes it is important to
have different color schemes for making different marks with GPS.
Memory: Our Hand Held (GS20) does not contain RAM memory, but it contains 128 mb compact flash memory which can be extendable to 2GB.
Beneficiary is asking for
a standard RAM in addition to 128 MB data storage ability. Therefore offered
change is not acceptable.
The usage of AA size
batteries have been preferred as they are widespread available. The beneficiary
is asking for integrable battery not an integrated one.
Connectivity: We do not have USB connection but we have serial connection (RS232) and Bluetooth cable-free connection to transfer data.
Beneficiary shall be
accepting the Bluetooth connection. (Please refer to Corrigendum No. II; Item
3.5 Hand Held GPS) However Beneficiary is planning to transfer GPS data with
serial or USB connection which is more common when compared to the bluetooth
connection.
Extra Accessories: We cannot provide USB data cable because our Hand
Held GPS receiver has no USB connection. We also cannot provide the stylus
because our Hand Held GPS receiver has no touch-screen display.
Stylus
has been chosen to increase the access ability of GPS.