Public document to be completed by
the Contracting Authority
Compulsory use for supply tender procedures of €150 000 or more
(C02)
SUPPLY
PROCUREMENT NOTICE
Veterinary
Information System for the Ministry of Agriculture and Rural Affairs
1. Publication reference
EUROPEAID/116300/D/S/TR
2. Procedure
International
Open Tender
3. Programme
The National Pre-Accession Financial Assistance Programme for
4. Financing
Joint co-financing:
EC Contribution – Budget Line
BG-UE-B2004-22.020401-ELARG (75%) and National Contribution (25%)
5. Contracting authority
Central Finance and Contracts Unit (CFCU) -
CONTRACT SPECIFICATIONS
6. Description of the contract
Establishment, running, implementation and management of a Veterinary Information System, that meets all legal requirements of Turkish Law,
including the transfer of data from the current system. This will consist of:
a) Supply of IT hardware & software, GIS software, Relational
Database Management System and necessary communications
to General Directorate and related provincial offices of the General
Directorate of Protection and Control (GDPC) in the country,
b) Delivery of Veterinary
Information System Application Software, either directed to the analysis,
design and development of a completely new and special software for GDPC or including the provision of a pre-developed
software package with full rights and
ownership together with
customization by changes and additional developments after requirement analysis and design
studies to satisfy the requirements of GDPC
c) Provision of technical assistance to the beneficiary for establishment,
running, implementation and management of the Veterinary Information System
(composed of a Bovine Surveillance System, Sample
Management System, Animal Movement System, and Animal Disease System)
including training of project staff.
7. Number and titles of lots
Single
TERMS OF PARTICIPATION
8. Eligibility and rules of origin
Participation
is open on equal terms to all natural and legal persons participating either
individually or in a grouping (consortium) of tenderers
of the Member States, EU Candidate Countries and to natural and legal persons from the PHARE candidate countries and from
countries benefiting from the financial and technical measures to accompany
(MEDA) the reform of economic and social structures in the framework of the
assistance for Albania, Bosnia and Herzegovina, Croatia, the Federal Republic
of Yugoslavia and the former Yugoslav Republic of Macedonia (CARDS).
All goods provided for this contract must originate in these countries.
For laser printers, if
there is no technically compliant equipment offered that originates in an
eligible country than derogation from the rule of the origin shall be
applied.
9. Grounds for exclusion
Tenderers must submit a statement to the effect that they are
not in any of the situations listed in point 2.3.3 of the Practical Guide to contracts
procedures financed by the general budget of the European Communities in the
context of external actions.
10. Number of tenders
Tenderers
(including firms within the same legal group, other members of the same
consortium, and sub-contractors) may submit only one tender the
11. Tender guarantee
Tenderers
must provide a tender guarantee in Euro for a fixed amount corresponding to 2% of the total value
offered for the lot. This guarantee will
be released to unsuccessful tenderers once the tender
procedure has been completed and to the successful tenderer(s)
upon signature of the contract by all parties. This guarantee will be called
upon if the tenderer does not fulfill all obligations
stated in its tender.
12. Performance guarantee
The successful tenderer will be asked to provide a
performance guarantee of 5% of the amount of the contract at the signing of the
contract. This guarantee must be provided no later than 30 days after the
tenderer receives the contract signed by the Contracting Authority. If the
selected tenderer fails to provide such a guarantee within this period, the
contract will be void and a new contract may be drawn up and sent to the
tenderer which has submitted the next best compliant tender.
13. Information meeting and/or site visit
No
information meeting and/or site visit is planned.
14. Tender validity
Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of execution
18
months.
SELECTION AND AWARD CRITERIA
16. Selection criteria
Minimum quality criteria for the tender are:
A)
Economic and financial standing of the Tenderer(s) (firm or consortium):
Average
annual turnover of the last 3 years (Euro) shall be at least equal to the value
offered for the lot.
The Tenderer(s)
must prove economic and financial capacity by furnishing audited annual
financial statements of turnover concerning for the last three years.
B)
Technical capacity of the Tenderer(s)
(firm or consortium):
i) Bidders should have experience on the development and
implementation of software applications comparable to the ones to be
performed in this tender. Bidders will have to prove:
- experience
in implementing, managing and running a large-scale national web-based
management information system or RDBMS application;
- experience
in application of IT project management methods;
- experience
in turn-key IT projects;
- experience
in issues related with the implementation, management and running of a Animal
Identification and Veterinary Information System;
The required experience should have
been acquired in project(s) implemented in
ii) The Tenderer(s) must
provide evidence that facilities for warranty offered are available for
supplies offered in each of the seven geographical regions of
C)
The
administrative and technical criteria as stipulated in the tender dossier.
Evaluation of the conformity with administrative and technical criteria for
hardware, system (package) software and application software will be done on
Yes or No basis. On the other hand, quality of the proposed technical
assistance will be assessed by the use of the criteria and related scoring as
provided in Annex-Technical Evaluation Grid-Evaluation Criteria for the
Services (Table 2).
The Proposal is considered
technically acceptable if a) it fully complies with the Technical Specifications
of hardware, system (package) software
and application software, and b) it gets minimum 80 out of 100
points on “Quality
of Technical Assistance”. As a result of the technical evaluation, the
non-compliant tenders with regard to the above selection will be eliminated.
17. Award criteria
Price.
TENDERING
18. How to obtain the tender dossier
The tender dossier is available from the following Internet address: http://europa.eu.int/comm/europeaid/tender/index_en.htm. The tender dossier is also available for
collection from the Contracting Authority. Tenders must be submitted using the
standard tender form included in the tender dossier, whose format and
instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in
writing to
Mr.Nuri
Central Finance and Contracts Unit,
Ehlibeyt Mahallesi
6.Sokak, No:16/8
Ekşioğlu İş Merkezi, Balgat, Ankara -
TURKEY
Tel: +90 – 312 – 472 37 00
Fax: +90 – 312 – 472 37 44
E-mail: ercan.tortop@cfcu.gov.tr
(mentioning the publication reference shown in
item 1) at least 21 days before the deadline for submission of tenders given in
item 19. The Contracting Authority must reply to all tenderers' questions at
least 11 days before the deadline for submission of tenders.
19. Deadline for submission of tenders
Any tender received after this deadline will not be considered.
20. Tender opening session
Date: 12 October 2004 at 14:00 Hours local
time.
Place: Central Finance and Contracts Unit,
Ehlibeyt Mahallesi 6.Sokak, No: 16/8
Ekşioğlu
İş Merkezi, Balgat, Ankara - TURKEY
21. Legal basis
Council Regulation Nr. (EC)
2500/2001 of 17 December 2001 concerning pre-accession financial assistance for
Turkey and amending regulations (EEC) No. 3906/89, (EC) No. 1267/1999, EC) No.
1268/1999 and EC No 555/2000.