Public document to be completed by the Contracting Authority
Compulsory use for service tender procedures of EUR 200,000 or more
SERVICE PROCUREMENT NOTICE
Technical Assistance to Establish Fashion and
Textile Cluster
Location -
1. Publication reference
EuropeAid/117581/D/SV/TR
2. Procedure
International Restricted
3. Programme
The National Pre-Accession Financial Assistance Programme for Turkey 2003
4. Financing
BG-UE-B2004-22.020401-ELARG
5. Contracting Authority
Central Finance and Contracts Unit (CFCU)
CONTRACT SPECIFICATION
6. Nature of contract
Fee-based
7. Contract description
The overall objective is to increase the international competitiveness of
SMEs in the textile and clothing sectors. The
specific objectives are to increase networking among SMEs
in the textile and clothing sector, at local, national and European levels, as
well as with business support organizations and related structures and to
strengthen public and private support structures for SMEs
in the textile and clothing sector.
The following concrete outputs are expected from Consultant
§
Cluster
Map developed;
·
Needs analysis
for Textile and Fashion Cluster, which will also include Fashion Institute,
Textile & Clothing R&D Centre, Textile & Clothing Consultancy
Centre carried out;
§
Textile and
Fashion Cluster model with management, action and financial plan developed;
§
Textile
& Clothing equipment needs analysis completed and an investment support
model proposed consisting of an investment for common use equipment and/or a grant scheme for SMEs;
§
Project
fiche(s) including supply tender
dossier(s) with technical specifications and/or Call for Proposal for Grant Scheme for SMEs prepared;
§
Institutional
capacity of ITKIB increased through an updated business plan, a human resource
strategy and a plan for the improvement of operational processes within the
proposed cluster model and assistance to ITKIB in setting up a Cluster Coordination Agency (CCA) provided;
§
SMEs’ training
needs analysis completed, proposal for the
establishment of the Fashion Institute developed, assistance to ITKIB on the
establishment of the institution provided and training programmes for
the institute delivered;
§
At
least 500 people trained to upgrade skills in accordance with the requirements
of the sector;
§
SMEs’ R&D needs
analysis completed, proposal for setting up a Textile
& Clothing R&D centre developed, assistance to ITKIB on the
establishment of the centre provided and pilot services delivered;
§
SMEs’ consultancy
needs analysis completed, proposal for setting up a
Textile & Clothing Consultancy centre developed, assistance to ITKIB on the
establishment of the centre provided and pilot services delivered;
§
At
least 5 joint projects with stakeholders developed and implemented within the
cluster network;
·
Publicity and visibility plan designed and activities to
promote and publicize the Textile and Fashion Cluster carried out.
8. Numbers and titles of lots
N/A
9. Maximum budget
€ 4.000.000
10. Scope for additional
services
N/A
CONDITIONS OF PARTICIPATION
11. Eligibility
Participation is open on equal terms
to all natural and legal persons participating
either individually or in a grouping (consortium ) of tenderers
of the EU Member States and Turkey, to natural and legal persons from the PHARE
countries and countries benefiting from the financial and technical measures to
accompany (MEDA) the reform of economic and social structures in the framework
of the Euro-Mediterranean partnership
and from the assistance for Albania, Bosnia and Herzegovina, Croatia,
Serbia and Montenegro and the Former
Yugoslav Republic of Macedonia (CARDS)1 (see also point 29 below).
12. Candidature
All eligible natural and legal
persons (as per item 11 above) or groupings of such persons (consortia) may
apply.
A consortium
may be a permanent, legally-established grouping or a grouping which has been constituted
informally for a specific tender procedure.
All members of a consortium (ie, the leader
and all other partners) are jointly and severally liable to the Contracting
Authority.
The participation of an ineligible
natural or legal person (as per item 11) will result in the automatic exclusion
of that person. In particular, if that
ineligible person belongs to a consortium, the whole consortium will be
excluded.
13. Number of applications
No more than one application can be
submitted by a natural or legal person (including legal persons within the same
legal group), whatever the form of participation (as an individual legal entity
or as leader or partner of a consortium submitting an application). In the event that a natural or legal person
(including legal persons within the same legal group) submits more than one
application, all applications in which that person (and legal persons within
the same legal group) has participated will be excluded.
14. Shortlist alliances
prohibited
Any tenders received from tenderers comprising firms other than those mentioned in
the short-listed application forms will be excluded from this restricted tender
procedure. Short-listed candidates may
not form alliances or subcontract to each other for the contract in question.
15. Grounds for exclusion
As part of the application form, candidates must submit a statement to the
effect that they are not in any of the exclusion situations listed in Section
2.3.3 of the Practical Guide to contract procedures
financed from the General Budget of the European Communities in the context of
external actions (available from
following Internet address: http://europa.eu.int/comm/europeaid/index_en.htm).
16. Sub-contracting
Sub-contracting
is allowed up to 30 % of the total contract value.
17. Number of candidates to
be short-listed
On the basis of the applications
received, at least 4 and at most 8 candidates will be invited to submit
detailed tenders for this contract.
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PROVISIONAL TIMETABLE
18. Provisional date of
invitation to tender
06.2004
19. Provisional commencement
date of the contract
11.2004
20. Initial period of
execution and possible extension of the contract
22 months
SELECTION AND AWARD CRITERIA
21. Selection criteria
The
following selection criteria will be applied to candidates. In the case of
applications submitted by a consortium, these selection criteria will be
applied to the consortium as a whole:
1) Economic and financial standing of candidate [based on item 3 of the application form]
(a) The average annual revenue
of candidate (single candidate or in case a consortium, consortium members
combined) must exceed € 6 million,
over the last 2 years (2002, 2003).
(b) The average of cash and cash equivalents at the beginning and each end
of year are positive for the last two year (2002, 2003).
In the case
of non-profit organizations bidding for the contract, they will have to
demonstrate no loss in the last three years. For companies, which have been operational
for less than three years, they will have to demonstrate an operational cash
flow for the years they have been operational.
2) Professional capacity of candidate [based on items 4 and 5 of the application
form]
(a) At least
10 staff currently works for the applicant in fields related to this contract.
(b) At least
5 of all staff working for the candidate this year in fields related to this
contract are permanent.
3) Technical capacity of candidate [based on items 5 and 6 of the application
form]
a) Candidate
(single applicant or consortium as a whole) must be able to demonstrate
successful experience as a consultant in the execution of at least three
projects, two of which executed in European Union member and/or candidate
countries, involving multidisciplinary teams of a nature, and complexity
comparable to the proposed contract within the past three years.
b) Candidate
(s) (single applicant or consortium as a whole) must have proven solid
experience in the provision of cluster analysis, investment support analysis and
institutional development within the cluster approach in the field of textile,
clothing and fashion sector.
c) Candidate(s)
(single applicant or the consortium as a whole) must have experience of working
with the SMEs on-the-job training and pre-service
training services, R&D and
consultancy services on the basis of training, R&D and consultancy needs analysis and skills
needs analysis.
If more than
8 eligible candidates meet the above selection criteria, the relative strengths
and weaknesses of the applications of these candidates will be reexamined to
identify the eight best applications for the tender procedure. The numbers of
project for establishing cluster in textile sector and on which the candidate
has worked successfully with a budget at least equivalent to the annualized
budget of this contract.
22. Award criteria
As specified in the tender dossier
annexed to the letter of invitation to tender which will be sent to
short-listed candidates.
APPLICATION
23. Deadline for receipt of applications
Any application received after this deadline will not be considered.
24. Application format and
details to be provided
Applications must be
submitted using the standard application form (available
from the following Internet address: http://europa.eu.int/comm/europeaid/index_en.htm), whose
format and instructions must be strictly observed.
Any application which does
not observe these provisions will be automatically eliminated. Any
additional documentation (brochure, letter, etc) sent with an application will
not be taken into consideration.
25. How applications may be
submitted
Applications must be submitted in
English exclusively to the Contracting Authority:
·
EITHER by recorded delivery (official
postal service) to :
The Central
Finance and Contracts Unit
(to the attention of Nuri Ercan
TORTOP)
Ehlibeyt Mah. 6.Sok. No:18
Eksioglu Is Merkezi Kat: 4
BALGAT 06520
Phone: +90
312 472 3700
Fax: +90 312
472 3744
·
OR hand delivered (including courier
services) directly to the Contracting Authority in return for
a signed and dated receipt to:
The Central
Finance and Contracts Unit
(to the attention of Nuri Ercan
TORTOP)
Ehlibeyt Mah. 6.Sok. No:18
Eksioglu Is Merkezi Kat: 4
BALGAT 06520
Phone: +90
312 472 3700
Fax: +90 312
472 3744
The Contract title
and the Publication reference (see item 1 above) must be
clearly marked on the envelope containing the application and must always be mentioned
in all subsequent correspondence with the Contracting Authority.
Applications submitted by any
other means will not be considered.
26. Operational language
All written
communications for this tender procedure and contract must be in English.
27. Additional information
The signature of this contract
is conditional upon establishment of a PCU within the beneficiary organisation,
staffed with the necessary personnel and having access and use of necessary
secretarial support
28. Date of publication of
contract forecast
21.11.2003
29. Legal basis
Council Regulation No. (EC) 2500/2001 of